Updated: 30 April 2025
General
Mauja Bijayapur Samaj (MBS) UK Annual Get-together Party will be held on Saturday, 21st June 2025 from 11:00 AM to 08:30 PM at Samuel Cody School, Ballantyne Road, Farnborough, GU14 8SN.
Aim
The aim of the party is to organise an Annual Get-together for all members, families and our special guests of the day: Cheli-Betties.
Dress
Casual, but all are encouraged to wear Nepali cultural attire to reflect our cultural heritage.
Guests
Our special guests on the day are all our Cheli-Betties and their husbands. This is a special opportunity for all of us to come together in one place and share Congratulations and Condolences during our busy lives in the UK. If you have family members who are currently in the UK on a visit, please, notify us and feel free to bring them to join the party with us.
Party Strength
As food for the day will have to be ordered through a catering company, an accurate estimate for the total attendees is to be identified in order to save costs and avoid food waste on the day. Therefore, all members are kindly requested to help respective Gaun Representatives by notifying them of any Cheli–Betties’ attendance before Wednesday, 11th June 2025. Please spread the message via word of mouth that we have the Mauja Bijayapur Samaj UK Bhetghat Party on Saturday 21st June 2025 and all Cheli–Betties, New Members and Members are strongly encouraged to attend.
Catering license and PAT License
From this year, the venue management team has warned us that there might be random spot check for catering licence and PAT Testing licence for the PA system. Therefore, Catering Liaison Officer of the day, Mr. Dhan Gurung for catering and Advisor, Mr. Khum Gurung for PA system are kindly requested to select only those vendors or contractors who have an appropriate licence.
Party Fees
The cost will be £20.00 per adult, £10.00 per junior (Aged between 10 – 17 years old), £10 for senior citizens (Aged 70 to 80 years old) and free for the children below 10 years old or members above 80 years old and visitors from Nepal or abroad from Mauja Bijayapur Samaj UK. However, each member is kindly requested to contribute the usual Cheli–Betties fee of £40.00 and Annual Membership subscription of £10.00 per couple or £5.00 per single member. You must pay the contribution and membership charges whether you are present or absent on the party day.
All village representatives are kindly requested to collect money from their respective Gaunle Members and deposit the collected funds into Mauja Bijayapur Samaj UK account before Friday, 13th June 2025 and inform to our Treasurer, Mr. Deepak Gurung by texting him on 07715123848 with the bank deposit reference for the necessary updates.
Felicitations/congratulations
There will be a felicitation / congratulation programme for those who successfully achieved a university degree, any newly-wed couples, newly born children, becoming a new member or receiving achievements outside Mauja Bijayapur Samaj UK, like in the previous years, so please provide name(s) with the university name and course if anyone has achieved a university degree recently. Similarly, please provide name(s) of those who have gotten married recently or are joining as a new member of Mouja Bijayapur Samaj, UK. There will be a nominal roll request in the samaj communication platform very soon- please help us to identify names from all in order to coordinate correctly and efficiently on the day.
Details and Tasks
All locally based members are kindly requested to arrive for venue set up at 11:00 AM on the day. Any assistance is greatly appreciated, regardless of if it is your first time volunteering to set up or if you are a regular.
| S/N | EVENT | NAME | RESPONSIBILITIES |
| 01 | Seating plan and decoration | Khum GurungTribin Raj Gurung | All local members are equally responsible |
| 02 | Guest Reception | Bil Bahadur GurungRam Kumar GurungDamber Bahadur Gurung | All advisors are kindly requested to be at the main door by 1155 hours |
| 03 | Raffle draw | Indra Kumar GurungJiwan Gurung | Keep records of members and cheli – betties who have sponsored the Samaj |
| 04 | Treasure help | All village RepsDeepak GurungBir Kaji Gurung | Collect money/ update details |
| 05 | Food/ Misc items | Dhan GurungChunak Gurung | Look after members throughout the party |
| 06 | EntertainmentChildren dance | Anjana GurungBindhu Raj GurungJiwan Gurung | Organise at least x3 dance performances |
| 07 | Video/Camera | Purna GurungYam Gurung | Yam to help Purna |
| 08 | Security | Suk Ram GurungChunak Gurung | All members are equally responsible. |
| 09 | Drinks | Deepak GurungDikpal Gurung | All available members, please, give them hands where possible. |
| 10 | First aider | Indra Kumar Gurung | Any Nurses or Medical professionals with a duty of care |
Raffle draw prizes Sponsors
As part of the entertainment, like in the previous years, we are organizing a raffle draw. Therefore, generous Members and Cheli–Betties are kindly requested to sponsor items or offer cash prizes to make the draw more enjoyable and exciting. In the past year’s post party review, we have been advised to sponsor items rather than cash, therefore willing volunteers are kindly requested bring their sponsored items nicely wrapped up and ready to present with a price of no less than £25.00.
Entertainment
In this year, we are planning to bring an artist / singer from Nepal, who is already here in the UK. If anyone has brilliant idea of whom to bring, please contact our Ex–Chairman, Mr. Ram Kumar Gurung, who will be the Point of Contact for the artist. Also, we love supporting our own family and community first and foremost. Therefore, if you have talented Naniharu, please encourage them to perform a dance on the day. We are also keen to share the dance floor with you all together.
Few Dos and Don’ts:
Please, do let us know if you wouldn’t like your photo taken.
Please, do let us know if you have special dietary requirements
e, g. Vegetarian option or gluten free meal.
Please, always keep an eye on your children as there are hazards, particularly from cars on the road.
Please, always be at your best in hosting our Cheli-Betties.
Please, do not litter. Use appropriate bins provided.
Please, don’t sell, request sponsorship or promote any commercial items during this Get – together.
Please, bring a pen with you if possible.
Sequence of Events
| Time | Event | Remarks |
| 1100 -1200 hrs | Setting up the party hall | All locally based Members |
| 1200-1230 hrs | Cheli – Betties / Guests Reception | All advisors |
| 1230-1330 hrs | Tipan Tapan (Starters) | All Members to guide Cheli – Beties and Guests |
| 1400 – 1500 hrs | Formal Program – Details in separate sheet | By the Chairman and General Secretary |
| 1500-1630 hrs | Entertainment / Raffle Draw | Artist from Nepal and all |
| 1630-1730 hrs | Main course (Buffet) | |
| 1730-1930 hrs | Khushi ko Dance DJ | All |
| 1930-2030 hrs | Party end/ Clean-up | Locally employed catering staff |
Conclusion
It is our great pleasure to organise an annual get-together and see each other once a year all in the same place. Therefore, all Members are kindly requested to help and support the organising team to make this event a success and enjoyable for all. Without the valuable contributions of your time and sponsorship, we could not even imagine having the annual get-together. Please feel free to contact General Secretary, Mr Jiwan Gurung on 07886 575019 or Chairman, Mr. Dambar Gurung on 07795 281202; should you have any questions or suggestions.
We very much look forward to seeing you all on the day.
Thank you and Jai Mouja Bijayapur Samaj UK!
Indra Kumar Gurung
Party Co-ordinator
Mob: 07901 795699
Mauja Bijayapur Samaj (MBS) UK